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1. Manual Data Entry Consumes a Significant Staff Hours Each Day

If the team spends a substantial amount of time manually entering data into spreadsheets or databases, or applications (e.g. ERP, HR), it is a clear sign that automation is needed.

Automating data entry tasks not only eliminates human errors but also frees up valuable staff time that can be redirected towards higher value activities.

2. Drowning in Email Correspondence

Email overload is a common challenge for businesses, leading to inefficiencies and delays in communication.

Implementing email automation tools can streamline your inbox, automate routine responses, and prioritize important messages, allowing your team to focus on high-value tasks instead of being bogged down by administrative work.

More complex processing is required to determine intent in emails and extracting any reference information in the text. Once such processing is implemented, the automation can either perform the required actions or correctly route the email to appropriate customer service agents to engage with the customers.

3. Inconsistent Processes Lead to Errors and Delays

If a business relies on manual processes, they can vary from one employee to another as it is performed. The variation can result in errors, which consequently cause delays in the final correct position being achieved.

Automating repetitive tasks ensures consistency and accuracy, reducing the risk of mistakes.

4. A Team Spends Hours Generating Reports Manually

Generating reports can be a time-consuming and tedious task, especially when done manually.

By automating report generation using specialized software or tools, a business can save hours of effort each week and ensure that data is always up-to-date and readily available for analysis and decision-making purposes. The effort spent on production can be focused on understanding of the data, its trends, etc.

5. Customer Inquiries Require a lot of Effort

If your customer support team has a high volume of relatively simple inquiries that follow predictable patterns, it’s a clear indication of an opportunity for automation.

Implementing chatbots can address common customer queries, with automation of the common actions to frequently occurring request, freeing up customer service agents to handle more complex issues and provide personalized assistance.

6. The Business is Struggling to Keep Up with Regulatory Compliance

Staying compliant with regulations and industry standards is essential for business operations, but manual compliance can be time-intensive and prone to errors.

Compliance tasks are usually repetitive and tedious which makes them vulnerable to weaknesses in staff attention during the execution.

Automation of business processes can ensure compliance and generate audit reports to demonstrate compliance.

7. Widespread use of Spreadsheets

Spreadsheets are great but they are often isolated copies of data.

The effort to populate and maintain spreadsheets with current data can be significant.

Automation of processes that can populate spreadsheets or extract data from spreadsheets to perform actions in other systems can reduce manual effort as well as improve consistency.

Recognise the sign?

If any of these signs are found in your business, Automation could be appropriate. How To Select a Process for Automation

Ether Solutions is a technology focused consultancy that provides services for RPA - Robotic Process Automation, this includes using Artificial Intelligence (AI) where appropriate to enhance the capability of solutions in areas such as Document Understanding and Email analysis. The technology solutions provide practical ways to improve Productivity.

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