Ether Solutions implements WebCenter Content for document management and records management solutions. For many companies it is a core part of a GDPR solution.
WebCenter Content, an award-winning enterprise content management (ECM) platform, manages the entire spectrum of unstructured content—from documents, graphics, and Web pages to scanned images, e-mail, video and records. WebCenter Content features are comprehensive and competitive in the market.
Share Content Across the Enterprise
It is very difficult to share content with customers, partners, and suppliers across the enterprise and outside the firewall when it is stored in disparate systems. Although many organizations have used work-arounds such as FTP sites, they find it difficult to control access and security.
Without mechanisms in place for version control or the “locking” of files, many versions of a document end up being created and shared with different users. Oracle WebCenter Content turns content into assets by making unstructured content easier to find, access, and reuse within an organization. Oracle WebCenter Content converts over 500 file formats to Web-ready formats such as HTML, XML, GIF and PDF, and delivers content via Web sites, desktops, really simple syndication feeds, mobile devices, and Web services.
WebCenter Content can be combined with WebCenter Portal or WebCenter Content and Experience Cloud in order to deliver remote capability across the internet.
Automate Expensive, Time-Intensive, and Manual Processes
Many organizations spend millions of dollars every year on printing, production, and shipping costs for sharing manuals, technical specifications, drawings, reports, and other printable content. With Oracle WebCenter Content, you can securely share and distribute content via Portals, Web sites and Web applications. Oracle WebCenter Content will also help eliminate redundant steps in your processes and can automate manual steps such as converting items to Web formats and routing content to different users or departments for review and approval.
Additionally, Oracle WebCenter Content Management blends well into existing business processes by allowing content owners to continue using familiar desktop applications such as Microsoft Office and Outlook, AutoDesk AutoCAD and Adobe PDF.
Manage Content Throughout Its Lifecycle
Oracle WebCenter Content supports the entire content lifecycle, applying the appropriate amount of control and adding additional support for users during each lifecycle phase. This means that content is managed during creation, capture and storage. Additional features can be applied, such as version control, indexing for search, and metadata and security. Finally, services can be added to help distribute, publish, classify and retain, expire, and delete content as a compliant Records Management solution.
Establish a Unified Enterprise Content Management Platform
Oracle WebCenter Content offers all enterprise content management functionality—Web content management, document and imaging management, digital asset management, and records and retention management—on a single, unified platform.
This architecture allows customers to fully leverage content management investments across the organization and throughout various applications. Oracle WebCenter Content’s single-architecture approach allows all managed content and services to be accessed from a common user and administration interface, improving user fficiency and reducing the amount of time required to train business users and administrators.
With increased government scrutiny—via the Health Insurance Portability and Accountability Act and the Joint Commission, for example—electronic content and documentation is becoming more important during legal discovery and for regulatory compliance. Oracle WebCenter Content helps minimize risk by allowing organizations to control access to content, maintain audit trails, and automate the retention and disposition of content based on consistent policies to achieve GDPR Records Management requirements.
Power Enterprise Applications with Managed Content
Business applications are all powered with a combination of structured and unstructured information. Oracle WebCenter Content provides organizations with a platform to house their unstructured content and deliver it in the proper format to multiple enterprise applications. Oracle WebCenter Content’s unified approach to ECM offers organizations a single layer of integration and a common set of APIs, reducing integration costs and ensuring a lower total cost of ownership.
Users can efficiently reuse content and integrate hundreds of documented Oracle WebCenter Content services—such as checking in content, performing a search, returning search results, or approving an item in workflow—using standard integration methods such as Web services, Java, Java EE, JavaServer Pages tags, command line utilities, Microsoft Component Object Model scripting, and Web-based distributed authoring and versioning.
With a track record of working with Oracle WebCenter Content over many years, Ether Solutions are recognised experts in the use of the technology. Please contact us to discuss how it could be used to deliver for your business requirements.