Paperwork can quickly grow out of control costing businesses time, money and office space. Paper is easy to handle but it creates challenges for security and access, with fire and flood also being a risk.
Scanning documents can address many challenges including the creation of a back-up, enabling multiple users to access material, providing the potential for remote access, etc.
Ether Solutions provide quality scanning solutions. Our team work with you to assess your paperwork processing needs to determine a suitable solution.
By using quality systems, paper can be converted to any digital format (e.g. PDF, JPEG, Microsoft Word).
Scanning documents can be configured whether the paper is big or small, single or double sided, colour or black and white, stapled or in folders.
The digital files and index information (“Meta data”) can be placed into a Document Management system for storage, reference and searching.
One of the most important aspects when processing a batch of documents through a scanner is the document separation, this particularly the case when the batch of may contain single page and multi-page documents. In some cases, the document preparation process will include the insertion of separator sheets into the stack of documents so that the scanning software can easily recognise the start and end of a document.
The most reliable method for achieving document separation is based on bar code recognition, as scanners are particularly good at recognising such information. By placing a bar code in a consistent position on a separator page, the reliability of the document separation will approach 100%.